Revised: 13 Aug 93
The name of the organization is the PROBATION OFFICERS ASSOCIATION OF BC.
As a group with knowledge, expertise, and a mandated role in the justice system, the Probation Officers Association of British Columbia will work toward the following goals:
1. MEMBERSHIP IN THE ASSOCIATION SHALL BE VOLUNTARY & OF THREE TYPES:
A) Active: Active membership in the Ass'n is afforded to persons appointed under the working title of Probation Officer or F.C.C. and/or Local Director, with the Corrections Br. of BC and, who are employed on a regular fulltime, regular part/time or auxiliary basis and have paid their ass'n dues.
B) Honorary: Honorary members shall be persons recommended by & accepted by the Ass'n.
C) Associate Members: Associate members shall include retired and former B.C. PO/FCC's.
2. Only active members shall be entitled to vote at meetings of the Ass'n.
3. In the event a member ceases to be a Probation Officer/FCC appointed by the Gov't of BC, she/he will forfeit rights of Active membership, but may be eligible to become an Associate Member.
4. Any Member wishing to. withdraw from membership may do so upon a notice in writing to the Secretary.
5. Any member who fails to pay her/his annual dues by the due date for that fiscal year ceases to hold membership in the Ass'n until re-instated. Such person can be re-instated into membership upon payment of her/his annual dues for that fiscal year.
6. Only members of the Ass'n shall be entitled to attend activities sponsored by the Ass'n. Persons may attend as guests only when invited by the authority of the Executive of/the Ass'n.
7. Any member may be suspended from the Ass' n by the Executive for just cause & shall thereafter not be entitled to membership privileges & powers within the Ass'n until re-instated. The member shall be notified of such suspension by letter & the reason(s) for such suspension.
8. Any person who wishes to appeal the suspension by the Executive shall notify the President & Secretary in writing within thirty (30) days of receipt of the notification of suspension. Upon receipt of such appeal the President shall immediately appoint a committee of three active members who are not members of the Executive to enquire into the reason(s) for the suspension & the objection of the appellant. This committee will report to the President & the appellant within sixty (60) days of being convened as to whether or not the person should be re-instated into membership. If the committee recommends reinstatement, then membership shall again be granted to the appellant. Either the appellant or the Executive, if they are not satisfied with the findings of the committee, have the right to refer the matter to the membership' at the next Annual Meeting for a decision.
a. Call to Order
b. Adoption & revision of the Minutes of the
preceding Annual Meeting
c. Review of the work of the Executive & the
Executive Committee
d. Reports of other committees
e. Treasurer's Report
& Auditor's Report
f. Unfinished Business
g. Election of
Officers
h. Appointment of Auditors
i. New Business
j.
Adjournment.
5. The Executive of the Ass'n shall have the authority to call for special or extraordinary meetings of the Ass'n.
6. Fifty percent plus one of the active members of the Ass'n shall constitute a quorum for any change in Constitution or Bylaws. Normal transaction of business would be by simple majority.
7. The Executive shall appoint a standing Nomination Committee which shall nominate candidates for each elective office & shall circulate at least a single slate of nominees to the membership of the Society not less than 6 wks prior to the Annual Meeting. The Nomination Committee shall consist of a chair & at least four (4) members appointed by ~he Executive. Three (3) members of the Nomination Committee shall be from the membership at large, the remaining two(2) shall be from the Executive, one (1) of whom shall be the immediate Past President.
8. All resolutions being presented to the Annual Meeting of the Ass'n shall be forwarded in writing to the President & the Secretary 90 days prior to the meeting, before any action can be taken on the resolution. Notice of such resolutions shall be forwarded with the notice of the Annual Meeting.
9. All motions presented to the Ass'n at the Annual Meeting shall be in writing & shall be handed to the Chairperson immediately after being presented before any action can be taken on the motion. Any amendments to the motion shall be presented in writing in a similar manner.
10. The Executive of the Ass'n shall hold meetings when necessary either upon the direction of the president or when called for by a notice in writing to that effect, signed by four members of the Executive & filed with the Secretary one month prior to the date of the proposed meeting.
11. Roberts Rules of Order shall govern procedure at all meetings of the Ass'n.
1. The fiscal year of the Ass'n shall be from April 1 to Mar 31.
a) The Executive will set a date at which the ballots must be received at the office of the Secretary.
b) At least thirty (30) days before this date, the Secretary will notify all members in writing of the matter of business & will supply them with a ballot to be returned. The ballot will elicit a simple "for" or "against" vote.
c) The Secretary & one Executive Officer will be responsible for the counting of the ballots & will report to the Executive the results. A simple majority of the ballots returned will be sufficient authority for the Executive to act on the matter in accordance with the members wishes.
d) The Secretary will not destroy the ballots received until given authority at the next Annual Meeting to do so. She/He will prepare a report for the meeting as to the number of ballots returned & the number of "for" or "against" votes, also the number of votes declared void.
e) The Executive will advise the membership of the action taken.