VCN Board Meeting 
Monday, October 28, 2002


Present: Amali De Silva , Ruth Tsukishima,  Sharlene Smith, Jason Currell,  Steven Chan, Peter Royce, Alison Curtis, Jon Oldymm, Craig McLachlan, Patrick Clark, Alexandra Samuel.

Regrets: Sujay Nazareth, Mary Hammond. 

1. Agenda amended and adopted.
2. Minutes of Sept 30 amended to reflect presence of Jon Oldymm; adopted.
3. Coordinator's Report (see Peter's report/handout).
a. Will Stacey has submitted a separate report on CAP projects.
b. BCCNA is holding AGM in Richmond to coincide with regional CAP meeting.
i. Peter is now on the Board of the BCCNA.
c. Telecommunities Canada board met in Montreal.
d. Lawful Access consultation:
i. Peter is preparing a paper submission on behalf of Telecommunities Canada.
ii. VCN board members who are attending Saturday's consultation (Alex, Amali, Jim, Peter ) will coordinate.
iii. Amali will read a prepared statement on behalf of VCN.
iv. Jon moved that VCN have a representative to the meeting (adopted).
e. In camera discussion moved and adopted; minuted separately.
4. Technical coordinator's report (see separate email/handout from Steven)
a. Focused on web development tools. Have found promising tool in WebGUI. 
b. Rollout will be by necessity slow.
c. Would still need to develop our own documention.
d. We've just discovered the tool; we still need to develop a plan.
e. Relative to other tools this is the best.
f. It's value-added; it won't replace the way organizations do their sites; it just adds a tool.
g. Sharlene noted that Board seems to appreciate technical coordinator reports more often. We agreed we'd like a monthly report. Steven's report could usefully be a list updating us on each project he's working on. 
5. HR report: 
a. 2 new staff members: Lauren Fanthome and Kevin Nugent.
b. Sharlene raised the question of what the personnel committee's scope should be. She brought 2 documents that outline possible responsibilities. These responsibilities could include:
i. Personnel policies
ii. Staff-board relations, Executive Director
iii. Performance review
iv. HR context overall (staff satisfaction, turnover, etc)
c. Within these areas, personnel committee could undertake specific projects - eg personnel handbook,  Gurstein's suggested review of senior staff structure, etc.
d. Consensus seemed to be in favour of a broader, more encompassing mandate. Then committee could come back to board with a list of a couple of key priorities for committee to focus on.
e. Alex moved that the Board mandate the committee to identify priorities in any or all of the following 4 areas:
i. Personnel policies
ii. Staff-board relations, Executive Director
iii. Performance review
iv. HR context overall (staff satisfaction, turnover, etc)
* Jon seconded. Adopted by the Board.
6. Other business:
a. Motion: to reserve for the board the discretionary capacity to deny service. Seconded.  Discussion:
i. Strong debate between concerns about harbouring problematic organizations on the one hand, and ensuring free access on the other hand.
ii. Motion withdrawn.

7. Next board meeting: Monday, November 25, 6:30 pm