Vancouver Community Board Minutes
411 Dunsmuir St., Vancouver, BC


Date:
May 27, 2002
Attendees:
Alison Curtis, Sharlene Smith, Ruth Tsukishima, Mary Hammond, Amali de Silva, Jim Sayre, Sujay Nazareth, Craig McLachlen
Staff:
Peter Royce, Steven Chan
Regrets:
Jason Currell, Alexandra Samuel
Absent:
Jonn Olldym

Topic
Speaker
Summary
Action
1. Adoption of Agenda
Sharlene Smith

M/S/C
2. Motion to approve minutes of  April 2002
Sharlene Smith

M/S/C


3. Queries to Coordinator's Report
Peter Royce
Budget Cycle:
* Plan to have a budget ready for review at the June board meeting
* Plan to have a budget ready for approval at the July board meeting


4. Budget 2002-2003
Ruth Tsukishima
* Ruth and Peter presented budget
* Peter will follow-up with T1 provider re: the discrepancy between our line count and our billed line amounts
* Suggestion to also follow-up with Auditor. It was felt that he should have picked up on the shortfall
* There is still some refining to do on both the format and amounts presented in the budget


Peter will follow-up with our Auditor







5. Technical Report/ Staff input into planning process
Steven Chan
Planning Process:
* Steven presented a SWOT based, staff driven analysis of the proposals reviewed by the board
* Staff are currently aligned with various activities.
* Will = wireless
* Morgan = NGO Toolbox
* E. Comm = Peter and Vimmi 
* Each of these staff/positions carry with it a technical component
* Staff also differentiated between tactical and strategic initiatives:
* Webmail, NGO toolbox, and E-commerce were listed as staff based, tactical ones. Wireless and our position on Community Labs were seen to be more strategic, board items.




6. Staff additions to board list
Sharlene
* Peter and Steven will be added to the board-list to facilitate communication between the board and staff
* Should the board wish to communicate about HR issues on board-list, Steven and Peter will have to be removed

Allison to add Peter and Steven to board-list
7. Other Updates/ Business
Peter
WSIS
* Peter provided information about the WSIS conference in Geneva, and will register on behalf of VCN
* WSIS will take place in the Fall of 2003

Volunteer Recognition
* Morgan will prepare thank-you cards for a sample of volunteers for a few board members to sign each board meeting.
* We will rotate responsibility for thanking office volunteers throughout the year.
 
Sharlene and Mary to start at the May meeting
8. Next Meeting
Sharlene
* Monday, June 24, 2002
* Please note the board will meet once more in July, primarily to approve the budget, but not again until September.
* Should you not be able to attend the board meeting in July, please alert the Chair.


9. ADJOURN