Vancouver Community Board Minutes
411 Dunsmuir St., Vancouver, BC


Date:
April 29, 2002
Attendees:
Alison Curtis, Patrick Clark, Sharlene Smith, Ruth Tsukishima, Mary Hammond, Amali de Silva, Jim Sayre, Sujay Nazareth, Craig McLachlen, Alexandra Samuel, Jason Currell
Staff:
Peter Royce, Steven Chan
Regrets:

Absent:
Jonn Olldym

Topic
Speaker
Summary
Action
1. Adoption of Agenda
Sharlene Smith

M/S/C
2. Motion to approve minutes of March 2002
Sharlene Smith

M/S/C


3. Queries to Coordinator's Report
Peter Royce
Budget Cycle:
* Working on preparing a draft of our 2002-2003 budget for review at the May board meeting
* Plan to have a budget ready for approval at the July board meeting
* Vimmy is working on making some improvements to the financial reports that are made available to Project Coordinators
Administration:
* Langara contract is in progress
* Plan to attend the DIAC Conference in Seattle


4. Queries to Technical Report
Steven Chan
Technical:
* Working on the integration of VCN databases
* Preparing user services for two key activities: the Langara contract and webmail
* Migrating the old listserves into the new program, and held a workshop for listserve owners on the new system. It was a great success.
* VCN's office server is running more open source software
* Virus protection is not yet operational. Exploring open source possibilities.

5. Financial Report/ Financial Committee
Ruth
Budget Process:
* Working with a combined group of board and staff to prepare the 2002-2003 budget 

6. Follow-up to Matrix Activity
All
* Ruth summarized results of evaluation matrix exercise
* Roundtable of board members in attendance to discuss their matrix, and possibilities for priorities
* Noted that staff input was missing to-date from the process
* Noted that user input would be solicited in the future when priorities are identified
* Jim will ask Penny to provide her input into the process to-date

7. Next Steps
All
* Board will send any revised matrixes to Ruth
* Staff will discuss proposals for priorities
* Staff will distribute their priorities for Board consideration
* Priorities will be re-visited in light of staff input at the May Board meeting 

8. Board Recruitment Process
Sharlene/Alex
* We have a key seat (Secretary) still vacant on the board
* Would also like to recruit new board members for other vacant seats
* Alex and Mary will begin to examine Board Recruitment processes
* Alex will not be present at the May Board meeting, so the discussion will be deferred until June

9. Next Meeting

* Monday, May 27, 2002 at 6:30 at VCN

10. ADJOURN