Vancouver Community Network Board Meeting Minutes January 19, 1999 6:30pm. Directors present: Alison Curtis, Lyle Gardiner, Penny Goldsmith, Paul Hunt, Josee Lebel, Darlene McBain, Jonn Oldym, Richard Smith, Richard Songhurst. Staff present: Jason Currell, Peter Royce. Regrets: Suzanne Klinga, Greg Sturk. Absent: Keith Kan, Sujay Nazareth. Chair: Penny Goldsmith, Secretary: Richard Songhurst. 1. Acceptance of the Agenda. Additions: 11a Dreamscape. Motion: Be it resolved that the Agenda of the VCN Board meeting has been approved. Moved, Seconded and Carried unanimously. 2.Acceptance of the Minutes. Motion: Be it resolved that the Minutes of the Dec. 8, 1998 VCN Board Regular Meeting are hereby accepted. Moved by Jonn, Seconded by Paul. Carried. 3. Staff Reports. 3a. Peter Royce CD-ROM Project: We are planning to produce a cd-rom to provide automated setup for PPP. MOTION: Be it resolved that the Board authorizes staff to accept directed donations for CD-ROM production. Moved: R. Songhurst, Seconded: J.Olldym, Carried. 3b. Jason Currell New sys-admin volunteer MOTION: Be it resolved that the Board authorizes Jason Currell to issue a shell account to Eric Wong pending a check of references. Moved: R. Smith, Seconded: P. Hunt, Carried. Langara Project. BCTel will be installing lines for Metronet on Jan. 28. Metronet will Complete the setup by Feb. 1. PPP dialup - was discussed later in the meeting (see item 6) Server upgrade. The Ultra 5 server is up and working well. Server processes are 4 to 5 times faster, partially due to software improvements as well. 1998 tax receipts are being printed today. Hate email A user has been removed for repeated violations of the user agreement after many complaints. Newserver problems Hardware is overloaded and we will be moving to a better server soon. Front screen needs to be changed with a notice about this. Staff Committee (Penny) Benefits - Plan has been found and details are being worked out. An Office Manual is being developed. 4. Fundraising Committee (Penny). Minutes were distributed of the Jan 11, 99 Fundraising Committee meeting. 5. Financial Report (Darlene). Darlene is working on a simplified financial statement. She expects to have the transition completed by March. 6. Graphical Interface. We have verbal approval to unveil PPP access to our users on a test basis as several issues. Id verification is an issue. MOTION: Be it resolved that a committee will be created to discuss PPP issues. Moved: P.Hunt, Seconded: R. Smith, Carried. Members of that committee will include: Jason Currell, R. Songhurst and L. Gardiner. We will start setting up Volunteers, Directors and Information Providers with PPP access immediately and will begin giving out PPP access to users after the Langara Project is up and running. Jonn suggested we form an alliance with the Four Corners Bank. will look into this and report later. MOTION: Be it resolved that we begin a trial of PPP delivery to individuals and groups at the discretion of staff. Moved: P. Hunt, Seconded: J. Olldym, Carried. 8. Community Outreach. (tabled) Libraries: R. Songhurst advises that he would like to be apart of discussions regarding Libraries, as he has existing contacts. Seniors Organisations: Lyle and Peter are developing contacts with seniors groups. Any contacts are to be forwarded to them. 9 Think Tank A letter in support of this groups submission to the CRTC is needed. Alison will compose this. MOTION: Be it resolved to that Alison Curtis will compse a letter of support of the Tatloko Think Tank regarding affordable telecommunication in rural areas. Moved: D. McBain Seconded: P. Hunt. Carried. 10. Online Voting Listserv. Jason will post a notice on the front screen and Peter it in the What's new page. 11. Dreamscape A full page article will appear in the Jan 20,1999 issue of the Province newspaper. It was suggested by R. Smith, that an item of the next Board meeting agenda be discussed by email. Next scheduled Board meeting: February 16, 1999 at 6:30pm in the 411 Board room. The Chair adjourned the meeting at 8:30pm.