VANCOUVER REGIONAL FREENET ASSOCIATION BOARD OF DIRECTORS MINUTES OF MEETINGS MAY 10, 1994 Vancouver Public Library Present: Eric Yung, Jacqueline Van Dyk, Steven Chan, Guy Thomas, Boodie Arnott, Susan Pendakur, Ann Doyle, Sharon Zaluski, Margaret Coates, Mike Hrybyk. Absent: Tom Hansen, Fritz Radandt, Brian Campbell, Phil Lyons Meeting was called to order at 7:20pm 1.0 Agenda No discussion Motion: (Susan/Boodie) To accept the agenda as proposed. PASSED. 2.0 Minutes of April 26 Motion (Sharon/Susan) To accept the minutes of April 26/94. PASSED. 3.0 Policy Issues: 3.1 Reimburstment of Membership Fees: Susan * Susan brought to the board a case where a member is moving and insisted on the refund of $15. * Previous policy was to not refund memberships. Motion: (Susan/Ann) To make this a single exception to reimburst the membership fee. PASSED. 2 against. * discussion indicated that the user registration form clearly indicate this and thus should be amended - to be brought to Fritz's attention by Susan. 3.2 Terminal Servers: Steven/Guy * a list of options for fixing/replacing the terminal servers was presented. * suggested that we attempt to rewire/reconfigure the terminal servers based on new information received (wiring diagram) about servers. * Susan reported we have roughly $11,000 in bank. * discussion indicated that the backup plan be to buy a new terminal server. Motion: (Eric/Susan) To empower the Hardware/Software committee to carry through with the terminal server options to fix the terminal servers up to and including implementation of the backup plan to buy a new terminal server. PASSED. 3.3 Marketing Plan: Margaret Motion: (Jacqueline/Eric) That Margaret and Brian should respond to the Marketing Plan and that the draft of the response be on the agenda for the next Board meeting. PASSED. 3.4 User Support: Ann Motion: (Jacqueline/Eric) To accept Ann's report and proceed with User training issues. PASSED. 4.0 Committee Reports: 4.1 Hardware/Software: Mike * Dennis Breckenridge to be UBC technical contact. * solicit nominations via email for replacement of Hardware/Software chair. Possibility of using the system design meeting tomorrow (Wednesday) to elect new chair. * Mike will continue work on the site agreement with UBC and there has been no progress since the last meeting. * thank-yous to equipment donors should be sent - Eric. 4.2 System Design: Steven * meeting tomorrow (Wednesday) at CISR. * menu design meeting last week * we may have 2 new members * we should all use only the freenet email accounts and should direct new users to the help forums. * should the menu design guide be discussed by the Board - yes, and should be on the agenda for next week. 4.3 Fundraising: Margaret * Jacqueline/Brian/Margaret - to see Richard Wafer at VanCity - there may be "some" money for us. * T1 lines for FreeNet at VanCity? An option for locating the machine. * Steven to pursue membership as a form of fundraising - volunteers via Sharon to report to Wallace. 4.4 Public Relations: Fritz absent * Fritz is stepping down as PR chair, as he's moving to Victoria * 2 possible people to take over - Margaret to followup * The Hotel Vancouver meeting on June 24 about the Information Superhighway was discussed. Motion: (Boodie/Eric) That Jacqueline be the VRFA's designate at the conference and that ONE $40 expenditure be made to defray any costs for the conference for Board members attending. PASSED. 4.5 Community Content: Guy * meeting next week * contacting IPs/liaisons - re-energizing IPs * Extra West - gay newspaper - a new IP * IP agreement not forwarded to David Conn and Bill Andrews yet. 5.0 Membership Coordinator's Report: Susan * we have 26 new members, for a total of 316 members * 45 more accounts have been processed for members - for a total of 160. * $805 have been deposited for a bank balance of $11,195.95 * volunteer for finding office space? 6.0 Endorsement Coordinator's Report: Phil absent * we have 4 more endorsements 7.0 Volunteer Coordinator's Report: Sharon * had 1st orientation session with 15 people - pretty good feedback - suggest we hold these regularly (~ once a week) * the VRFA has been registered (fee waived) with Volunteer Vancouver * ratification of Volunteer's manual should be at the next Board meeting. 8.0 User Training: Ann * report handed out * SFU site possible * contacted Mae Sherman at Victoria Freenet about using their User's guide - Mae said she'd take it to her Board. 9.0 Library LIaisons: Jacqueline * meeting tomorrow with library directors about Freenet * do VanCity letter of support from libraries * equipment donations to libraries? * major funding for internet connectivity for libraries being pursued. * draft to John Manley of commission as well as Chair of Advisory Committee, David Sutherland, Mary Dykstra, Peter Calamai - Page Editor for Ottawa Citizen. 10.0 Other business: 10.1 Workshop: Eric * Wednesday May 18th set as the date of the Board workshop - place TBA. 10.2 Greening our cities conference: Steven * 250 people were there - 30 information kits distributed. * 20 other networks (Wondernet and alternatives BBS) represented * endorsement kits to participants via Steven to Phil. Meeting was adjourned at 9:30pm.