VANCOUVER REGIONAL FREENET ASSOCIATION
                          BOARD OF DIRECTORS
                          MINUTES OF MEETINGS
                           DECEMBER 6, 1994
                       411 Dunsmuir Meeting Room

Present: Vic Vaivads, Sharon Zaluski, Eric Teachman, Eric Yung, Brian Campbell
         Paul Ruiterman, Phil Lyons, Larry Kuehn, Neil K. Guy, Tom Hansen

Absent: Diana Guinn, Margaret Coates, Ann Doyle, Ted Heatherington

Guest: Jack Vickery.

1.0 Agenda

* added 4.7 Office manual, 4.8 Newsgroups, 4.9 Commercial Use, 4.10 BC Freenet

Motion: (Phil/Vic) To accept the agenda with the above noted changes. PASSED.

2.0 Minutes of November 15th:

* deferred to next meeting

3.0 HW/SW Chair:

The HW/SW committee has elected George Lindholm as the new HW/SW chair.

Motion: (Vic/Eric Y.) That George Lindholm be accepted as our new HW/SW
        Chair.  PASSED.

4.0 Policy Issues:

4.1 Budget: deferred to Treasurer's report, as Tom was late

4.2 Donation Acknowledgement: Vic

* MicroDrives Canada gave us a discount on our HD and Zed Data for our
  modem expansion.  These should be acknowledged.
* items to be referred to Secretary for addition to the FreeNet screens, but
  in future, clear statement of how we acknowledge donations needs to be
  discussed.

4.3 Membership Renewal: Eric T.

* we will have 220 renewals at the end of Dec 31, 1994.
* suggest that a handout be sent to all elapsing memberships.

Motion: (Phil/Tom) To adapt the procedure of sending a handout to renew
        existing memberships.  PASSED.

4.4 Newsletter: Neil

* the editor, Neil, and Brian all met, and the editor will phone for
  updates etc.
* PR issues of newsletter are important

4.5 CRTC 94-19: Brian

* discussion of bill by CRTC to allow a raise in telephone costs

Motion: (Tom/Larry) To put VRFA's name (endorse) on the petition from
        BC PIAC request to the CRTC and the petition from the People
        for Affordable Telephone Service.  PASSED.

4.6 Bill Andrew's issues:

* Phil & Vic suggest a file "stale" date tag and reporting procedure
* About FreeNet needs a followup from all members of the Board
* remove Guy's "placeholder" menus from the IP content areas
* revisit IP self-management issue (Phil and Vic to discuss and report
  back).

4.7 Office Manual: Jack

* office manual was distributed and feedback should go back to Jack.
* suggestion by Tom to include some merchandizing statements.

4.8 Newsgroups:

* a volunteer has complained to Sharon about the newsgroups rec.arts.erotica
* a feedback mechanism is needed to the board, and a clear censorship
  policy should be discussed in early 1995.

4.9 Commercial Use: Vic

* Yuletide quartet put up a bulletin via a FreeNet account
* discussion on nature of bulletin - "commercial" vs. "fleamarket"

Motion: (Tom/Phil) That this be deemed inappropriate commercial activity
        and that the account holder be notified as per our User Agreement.

Motion passed, 4 in favour, 1 against, 2 abstentions.

5.0 Treasurer's report:

* revised budget distributed

Motion: (Tom/Paul) To approve the new budget. PASSED.
* approval of invoiced:
        - Digidyne for ethernet card - $1721.40
        - Advanced Cable Systems - $519.90
        - UBC for 2 datapath units
        - Zed Data for 29 Sportsters and 2 ACC Danube units - $5640.94
        - one 10BaseT workgroup hub

Motion: (Tom/Larry) that we approve and pay the above listed invoiced. PASSED.

6.0 Membership/Office Coordinator

* 2771 active user accounts and over 1100 members.
* a membership renewal and a user -> member drive underway
* new office number is 257-3811.

7.0 Vice-President's Report: Margaret absent

8.0 Committee reports:

8.1 HW/SW:

* a new chair was elected
* all terminal servers and modems verified working
* UBC connection - ethernet card installed yesterday, but more work to be
  done this week.

8.2 System Design:

* meeting on Saturday, UBC notification in writing needed.

8.3 Public Relations:

* newsletter (dealt with)
* displays
* FAQ and "stories" of VRFA use needed.

8.4 Fundraising:

* need new initiatives and volunteers
* Human Resources development - $153,000 may be available
* BC government via BC 21 grant - no word till February.

8.5 Community Content: (report distributed)

* mailing lists on next agenda

9.0 Library Liaison: Diana absent

10.0 Training/Documentation Chair: Ann absent

11.0 Labour Liaison: a set of goals distributed

12.0 Volunteer Coordinator:

* social activity coordinator appointed

Motion: (Sharon/Tom) That we set aside $100 for rental of the 411
        Cafeteria for our Christmas party, on December 16th and that
        we provide pop & punch and free buttons for the volunteers. PASSED.

13.0 User Support: (list of goals distributed via email)

* Diana & Paul - community groups, statement of goals, to report back.

14.0 Other Business

* BC Freenet meeting was NOT an "official" AGM, since no notification was
  sent by Gary Sherman of Victoria, but representatives from
  Vanderhoof, Lilooett, Squamish, Vancouver, Victoria and Powell River were
  present.
* Legal Services workshops need to be planned.

Meeting was adjourned.